PERSONAL ASSISTANT, HUMAN RESOURCES

Do you have strong organizational skills, a proactive mindset and the passion for pushing assignments through to execution? Would you like to use your global administrative experience to support a company that turns ideas into life changing medicines? Then AstraZeneca might be the one for you! At AstraZeneca every one of our employees makes a difference to patient lives every day.
Each and every one of us believes that science has the ability to change lives and that to deliver this takes many people with many skill sets.
When we deliver a life-changing medicine, that success comes from the combined efforts of all of our people.
Introduction to role.
We are currently looking to recruit a Personal Assistant, Human Resources, to join our team in AstraZeneca's Human Resources (HR) department.
This position will provide the highest level of administrative support for both the HRVP, Operations & IT and HRVP, Rare Disease Unit.
Based in our Guadalajara office, this role impacts the reputation of the function as it serves as the initial point of contact.
Both departments are a fast paced and constantly changing environment, which requires resilience and personal flexibility; due to routine and urgent business critical requests across several time zones, the position is often required to be available outside regular working hours.
This position involves a high degree of job complexity and involves supporting leaders based in our Gaithersburg and Boston offices.
The ability to work autonomously and with minimal supervision is a critical skill for success in this role.
Additionally, as this role is supported by a team of Junior Administrators, excellent communication skills are essential.
Accountabilities.
As the primary point of contact for the HR SET Area(s), this role involves providing support for both processes and projects as needed.
Responsible for ensuring that all inquiries are addressed promptly and professionally, and for facilitating the smooth operation of organizational activities.
Managing HRVPs schedule, coordinating appointments, organizing travel arrangements, and overseeing expense reports.
These tasks are to be performed with the utmost professionalism and attention to detail to ensure the smooth operation of the HRVP's daily movements.
Technical proficiency to schedule and facilitate meetings and teleconference calls using a variety of platforms, including video conferencing tools such as Microsoft Teams and Zoom.
By adopting a learning mindset, you will be able to effectively utilize various technologies to facilitate seamless communication and collaboration among participants.
Provide project management support including efficient planning, tracking and reporting of progress/milestones and budget management.
Well versed in office tools, particularly Excel and PowerPoint.
The position will have responsibility for supporting the processing of reports and providing trends.
The role will also be responsible for supporting the team with compiling and formatting team presentations.
Essential Skills/Experience.
5 years of administrative/project coordinator experience preferably in a pharmaceutical/biotech environment Demonstrated success in managing complex cross-matrix projects Strong communication and collaboration skills Strong Microsoft office skills, candidate must be proficient with Excel and PowerPoint Works well independently and as a team member whilst also displaying leadership skills Ability to adapt to changing projects and or priorities Driven to strive for solutions with a “can-do” attitude Resilient through uncertainty and communicating/collaborating to ensure clarity Proficient in all Microsoft applications and other industry applications, e.
.
SharePoint and BOX Written and spoken proficiency in English Desirable Skills/Experience.
Previous administrative support experience in Human Resources Prior project coordinator/project management experience in complex business environment Understanding of the drug development and commercialization process Bachelor’s degree or equivalent When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines.
In-person working gives us the platform we need to connect, work at pace and challenge perceptions.
That’s why we work, on average, a minimum of three days per week from the office.
But that doesn't mean we’re not flexible.
We balance the expectation of being in the office while respecting individual flexibility.
Join us in our unique and ambitious world.
Why AstraZeneca? At AstraZeneca we’re dedicated to being a Great Place to Work.
Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit.
There’s no better place to make a difference to medicine, patients and society.
An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development.
We’re on an exciting journey to pioneer the future of healthcare.
Date Posted 05-abr- Closing Date 29-abr- AstraZeneca embraces diversity and equality of opportunity.
We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.
We believe that the more inclusive we are, the better our work will be.
We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.
We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.
Somos una compañía biofarmacéutica global e innovadora.
En AstraZeneca nos enfocamos en el potencial de la ciencia para hacer frente a las necesidades no cubiertas de los pacientes en todo el mundo.
Nos comprometemos en aquellas áreas en las que creemos que realmente podemos cambiar el curso de la medicina y hacer realidad nuevas grandes ideas.
Somos un lugar donde la libertad de pensamiento y la creatividad alimentan nuestra determinación por marcar la diferencia a través de la ciencia.
Nuestra ciencia vive más allá de nuestros laboratorios.
Nuestra perspectiva global significa que utilizamos el talento y la experiencia de todo el mundo para hacer que nuestros medicamentos sean exitosos.
En AstraZeneca el único que puede poner límites al alcance de su carrera eres tú.
Con los conocimientos adecuados y la pasión te ayudaremos a explorar lo que AstraZeneca puede ofrecerte.